ISIM constitution – University of Copenhagen

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International Society for Invertebrate Morphology

CONSTITUTION

  

Article I. Name 

Section 1. The name of this organization shall be “International Society for Invertebrate Morphology”. 

Article II. Objectives 

Section 1. The objectives of the International Society for Invertebrate Morphology are to (1) promote international collaboration and provide educational opportunities and training on invertebrate morphology and (2) organize and promote the international congress of invertebrate morphology, international meetings and other forms of scientific exchange.  

Article III. Membership and Affiliation 

Section 1.  Members: Any individual who supports the objectives of the International Society for Invertebrate Morphology and is willing to contribute to the achievement of those objectives is qualified for membership. Members shall be eligible to hold elective positions in the society and shall have the right:(a) to vote for the President-Elect, Secretary and Treasurer;(b) to nominate candidates for those positions;(c) to vote on the venue and congress host of the following congress;(d) to vote on any matter proposed at the general meetings or in writing by the President;(e) to propose amendments to the Constitution and to vote on amendments to the Constitution.  

Section 2. Registered participants of an International Congress of Invertebrate Morphology are eligible to become members of the society. Qualified persons become members upon application to the Secretary. Honorary members are elected by a majority of the general meeting. – Members who fail to support the goals of the society or violate the codes of ethics may become excluded upon decision of the executive committee and advisory board.

Section 3. Affiliations. The International Society for Invertebrate Morphology may affiliate with other scientific associations upon approval by the Officers and the Advisory Council. Suggestions for such affiliations may be made by any member to the Officers and the Advisory Council.  

Article IV. Officers 

Section 1. The officers shall be the President, President-Elect, Past-President, Secretary, and Treasurer, together constituting the Executive Committee.

Section 2. Duties:
(a) The President shall preside at the business meetings, assist the Congress Host with the planning of the congress, chair the Advisory Council, and represent the Society on appropriate occasions.
(b) The Secretary shall receive membership applications and maintain the official files of the Society, including the membership list; prepare the agenda of meetings of the ISIM and Executive Committee and, record and distribute the minutes of the Plenary and Executive Committee meetings within six months following the Congress. The secretary shall prepare the published communications of these meetings; deal with communications of the ISIM and the Executive Committee as directed by the President; and assist the President and Congress Host in preparation of the Congress. The Secretary is responsible for communicating with and assisting invertebrate morphologists of potential host countries in the preparation of invitations for future Congresses.
(c) The Treasurer shall keep the books, collect any dues and disperse funds for Association business, and other such duties as may be assigned by the President.
(d) The President-Elect serves as vice chair of the Executive Committee; assists the president as requested; and acts as President if the elected President resigns or is unable to serve.

Section 3. At the business meeting during the International Congress, the Committee on Nominations shall present a list of candidates for offices. Nominations can be made by any ISIM-member to the Nomination Committee at least three months before the next Congress; the nominations must contain a written statement from the candidate about willingness to serve if elected. Officers shall be elected by the members present. The term of office shall be from one congress to the next. The terms of office begin at the conclusion of the conference. The Secretary and Treasurer may stand for re-election.  

Article V. Advisory Council 

Section 1: Duties. The Advisory council shall advise the President on matters he / she brings before it, for example, congress site selection. Three members, as decided by the Executive Committee, shall serve as the Committee on Nominations. The Advisory Council shall elect a new Secretary, and/or Treasurer if these officers resign or cannot serve during term.  

Section 2. Membership. The Advisory council shall provide a geographically balanced representation (with no more than 2 members from any country) and consist of 6-10 members, in addition to the President, Secretary, Treasurer, Past President, President-Elect, Congress Host, and past Congress Host. The President-elect chairs the advisory board. The term of office shall be two congress periods, with half of the membership changing at each congress. Re-election is not possible.

Section 3. Elections. Any ISIM-member can be nominated for the Advisory Council, and any member can nominate candidates. Nominations shall be communicated to the Nomination Committee at least 3 months prior to a general business meeting and must contain a written statement from the candidate about willingness to serve if elected. The new members are elected from the list of nominees by the General Meeting. 

Article VI. Congress Host 

Section 1. The Congress Host shall be the ICIM-member who will be responsible for the local arrangements for the following congress at the host institution on behalf of the Society. He / she will co-ordinate the use of physical facilities, including congress meeting rooms, dining accommodations, and field trips and social program. The scientific program being organized in consultation with an appropriate local organizing committee, the advisory council and the President.  

Article VII. Code of Ethics

Section 1. In order to protect intellectual property and to promote discussion it shall be an established requirement of each meeting that no information presented is to be used later in formal publication or formal presentation without written permission and acknowledgement of the individual making the contribution.  

Article VIII. Amendments 

Section 1. Amendments to this Constitution may be proposed by any member. Proposed amendments must be submitted at any time prior to 3 months before the business meeting in writing to the President and Secretary.

Section 2. Voting on amendments shall take place at a business session of the Congress or by mail, at the discretion of the President. Members of the society shall be informed about proposed amendments at least two weeks prior to voting. A proposed amendment shall require for its adoption a favorable vote of two-thirds (2/3) of the membership attending the business meetings. If presented by mail, a proposed amendment shall require for its adoption a favorable vote of a simple majority of the responding membership of the ISIM. 

Article IX. Dissolution of the Society 

Section 1. In the event of the dissolution of the International Society for Invertebrate Morphology, the assets of the Society shall be transferred to another charitable group chosen by a majority vote of the Executive Committee and the Advisory Council.

Article X

Section 1. The society acknowledges and actively supports equal rights opportunities. 


Adopted at the Founding General Meeting of the Society at the Panum Institute of the University of Copenhagen, Copenhagen, Denmark, 21 August 2008 

J. Matthias Starck (chairman)  Claus Nielsen (congress host)